LLCs · Limited companies · SMEs
You run a company
Employees, paid directors, part-time staff or variable pay: we prepare payroll using the contracts and information you provide.
Payroll · Geneva and French-speaking SwitzerlandPayroll management
Payroll management
in Switzerland
Payroll taken care of.
More time for your team.
Entrust your payslips and social insurance administration to Karpeo, our accounting firm. Support for SMEs, LLCs, limited companies and self-employed employers, from your very first employee.
- Monthly payslips and social insurance calculations
- Withholding tax according to each employee’s circumstances
- Salary certificates and annual declarations
A tailored quote for your workforceMonthly services, annual work and handover arrangements agreed before we start.
No obligation · Payroll on its own or alongside your accounting
Karpeo’s expertiseGeneva · Eaux-Vives
Sarah PrieurSwiss-qualified accountant
Partner at Karpeo
Romain PrieurSwiss-qualified accountant
Founder of Karpeo
Two Swiss-qualified accountants overseeing your payroll support.
Meet our team →
One service for different needsYour first employee.
Your first employee.
Or a growing team.
As your organisation evolves, we adapt payroll support to your structure and the tasks you want to delegate.
Self-employed employers
You are hiring staff
Does your sole proprietorship employ one or more people? Our service covers their pay and social insurance contributions. Your own self-employment income is handled separately.
Setup · Handover
You are setting up payroll
Your first hire or a change of provider: we review insurance affiliations, available records and the next payroll deadline.
Payslips · Social insurance contributions · Salary certificatesPayroll every month.
Payroll every month.
Support throughout the year.
We agree which services you want to outsource. Know what information to provide, what we prepare and what you need to approve.
Monthly payroll
Prepare your employees’ pay
- Prepare payslips, from gross to net pay
- Calculate social insurance contributions using the relevant affiliations and insurance policies
- Account for reported hours, bonuses, 13th-month salary and expenses
- Process new starters, leavers and absences using supporting documents
- Calculate and report withholding tax where applicable
Deadlines and staff changes
Manage social insurance administration
- Prepare annual salary certificates
- Report salary information to the relevant funds and insurers
- Track information relating to affiliations and staff changes
- Coordinate payroll entries with your accounting
- Communicate with the relevant bodies within the agreed engagement
You retain control over approvals and payments.
We prepare payroll using the information received. The engagement defines who approves payroll, submits declarations and makes payments. Outsourcing does not remove your responsibilities as an employer.
Payroll management feesA clear quote.
A clear quote.
Built around your team.
Headcount matters, alongside pay variations, tax circumstances and the services you want us to handle.
SMEs · LLCs · Limited companies · Self-employed employers
Payroll management
On quotation
A proposal that clearly separates routine support from one-off work.
- Monthly services and their fees
- Annual certificates and declarations clearly identified
- Setup or handover of your file, where needed
- Options and services outside the agreed scope specified
Fees are quoted in CHF excluding VAT.
What we need to prepare your quote
- Your current headcount and planned hires
- Whether pay is fixed, hourly or variable
- Withholding tax situations and the cantons involved
- Tasks you will keep in-house and your preferred start date
Already have an accountant?
You can outsource payroll alone. If you want to combine payroll and accounting, we coordinate both services in your proposal.
Payroll is quoted separately from the accounting plans shown on our Geneva accounting services page.
A straightforward handover
How to hand over your payroll
Let’s review your needs
Tell us about your business, headcount, current arrangements and the next payroll run. If a deadline is close, mention it in our first conversation.
Agree the scope
You approve the quote, services and responsibilities. We organise the transfer of records and the timetable for information, checks and approvals.
Put ongoing support in place
Each month, you send staff changes and variable payroll information. We prepare the calculations and submit them to you according to the agreed process.
Sensitive information needs an agreed sharing process.
We define authorised contacts and document-sharing arrangements during setup. For an initial quote, a workforce overview is enough: do not send payslips or employees’ personal information through this form.
Entreprendre.ch & Karpeo
The team behind your payroll.
Accounting, tax and payroll services are provided by Karpeo, our accounting firm, under the supervision of Sarah and Romain Prieur, Swiss-qualified accountants.
Sarah Prieur
Swiss-qualified accountant
Partner at Karpeo
Specialising in Swiss taxation for companies and self-employed professionals, Sarah supervises client files and Karpeo’s accounting team. She supports you with tax, VAT and payroll matters.
Explore Sarah’s background →Romain Prieur
Swiss-qualified accountant
Founder of Karpeo and co-founder of Entreprendre.ch
Romain helps entrepreneurs start, manage and grow their businesses. He co-founded Entreprendre.ch to make company formation more accessible, with Karpeo providing ongoing accounting and tax support.
Explore Romain’s background →We support you in Geneva, Lausanne and the canton of Vaud, and remotely throughout French-speaking Switzerland.
Entrepreneurs share their experience
Read reviews of Entreprendre.ch covering our different services.
Payroll FAQs
Before you entrust us with your payroll.
How much does payroll outsourcing cost in Switzerland?
We provide a quote based on headcount, pay variations, withholding tax situations and the tasks you want to delegate. The proposal distinguishes monthly support, annual work and any setup or handover. Fees are stated in CHF excluding VAT. Payroll is not automatically included in accounting plans.
Can you handle payroll for just one employee?
Yes. We support employers from their first employee, including sole proprietors hiring staff and LLCs or limited companies paying their owner-manager. We review contracts, affiliations and the required information before the first payroll run.
Does a self-employed person need a payslip for themselves?
A sole proprietor’s own business income is not treated as an employee salary from their business. It falls under their self-employment accounting and social insurance arrangements. People they employ do need their own payroll. An owner-manager paid by an LLC or limited company is in a different position. We distinguish these situations during our initial discussion.
Can you manage payroll without taking over my accounting?
Yes. You can outsource payroll while keeping accounting in-house or with your existing firm. We agree the documents to share and how to coordinate with whoever maintains your accounts. If you want to combine both services, we propose an appropriate scope.
How do you handle withholding tax and cross-border employees?
We review each employee’s circumstances, the relevant canton and supporting documents. Cross-border status alone does not determine the treatment: the applicable rules and agreements must be checked. Where withholding tax is due, its calculation and reporting can be included in the engagement. The cantonal tax authorities are responsible for these matters.
What information should I provide each month?
Changes since the last payroll run: starters or leavers, contract or working-percentage changes, variable hours, bonuses, expenses and absences with the necessary evidence. Contracts and core employee data are collected during setup. Together, we set an information deadline that allows time to prepare and approve payroll before payment.
Are salary certificates and annual declarations included?
They can be included in the engagement; their scope and fees are specified in the quote. Salary certificates and declarations to social insurance funds and insurers are separate from monthly payslips. You know from the outset what we will handle.
Can I change payroll provider during the year?
Yes, with a planned handover. We review existing payslips, year-to-date totals, affiliations and remaining deadlines. With your authorisation, we coordinate the transfer of information with your current provider. The proposal sets out the timetable and any handover or correction work.
Who approves and pays salaries and social insurance contributions?
The engagement specifies the arrangements. We prepare the agreed payroll information and you retain control over approvals. We jointly define how declarations are submitted and payments are made; a payroll engagement does not automatically include making bank transfers. Your employer responsibilities remain.
Useful resources for employers
Understand your payroll.
Understand
From gross salary to net pay
Understand the main deductions and use our calculator for an indicative estimate.
Open the guide and calculator →Plan ahead
Social insurance contributions
Identify the contributions and other elements to budget for when employing someone in Switzerland.
Read the guide →Organise
Employment contracts
Practical guidance on formalising your working relationship with employees and organising your responsibilities.
Read the practical guide →Free quote · No obligation
Let’s talk about your payroll.
Tell us about your team and the tasks you want to delegate. We will contact you to clarify the scope and prepare a suitable quote.
- Your business activity and number of employees
- Fixed or variable pay, with or without withholding tax
- Your preferred date for the first payroll run or handover
Preparing to hire your first employee?
Mention it in your message. If your company has not yet been formed, enter ‘Company in formation’ in the company name field.
Prefer to talk?
A free 10-minute introductory call, with no obligation, to explain your needs. Personalised advice requires a separate consultation.
Choose a time →Request my quote
In your message, include ‘Payroll management’, your headcount and preferred start date. Employee documents are not needed at this stage.
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